How to Print from a Chromebook / Managed Device

Summary

This guide walks users through the process of sending a print job from a Chromebook or managed device to a network printer, including how to authenticate with your organization's credentials.

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Step-by-Step Instructions

You can use these steps from any web browser, PDF viewer, or document editor on your device.

 

1. Open the Print Menu: Shortcut: CTRL + P.

Open the page, image, or document you want to print, then press CTRL + P on your keyboard to bring up the print preview window.

2. Locate Your Printer: Expand the destination list.

Next to Destination, select the Down arrow drop-down menu, then click See more... at the bottom of the list to view all available network printers.

Screenshot of a system dialog box titled "Print" displaying printer settings. The "General" tab is selected. Under the "Select Printer" section, an option labeled "Print to File" is selected. Below this, the "Status" is listed as "Ready," the "Type" as "Print to File," and the "Where" as "FILE:". In the middle section under "Page Range," the "All" radio button is selected. On the right side, the "Number of copies" field is set to "1", and the "Collate" checkbox is unchecked. At the bottom right corner, "Print" and "Cancel" buttons are displayed.

3. Select Your Device: Automatic discovery.

Choose your designated printer from the list. Available network printers will automatically appear based on your current location/building.

Screenshot of a system dialog box titled "Print" displaying printer selection options. The "General" tab is active. Under the "Select Printer" section, four printer options are listed: "Add Printer", "HP-Color-LaserJet-MFP-M477fdw", "Print to File", and "SecurePrint". The "SecurePrint" option is selected. Below this list, the status is listed as "Ready", the type as "Generic CUPS-PDF Printer", and the location/where field is blank. At the bottom right corner, "Print" and "Cancel" buttons are displayed.

4. Authenticate and Print: Network login required.

When the login prompt appears, enter your network credentials:

  • Username: firstlast (e.g., JohnDoe)

  • Password: The same password you use to log into your organizational email.

Click Sign in and Print to complete the job.

Screenshot of a PaperCut MF desktop login window titled "PaperCut MF". The window displays a prompt instructing the user to "Enter your network username and password." Below this text, there is a field for "Username" populated with the text "dbaird" and a blank field for "Password". At the bottom right of the login box, "Cancel" and "OK" buttons are displayed.

 

🛠️ Quick Troubleshooting

  • Can't see your printer? Ensure your device is connected to the organization's secure Wi-Fi network. Printers will not populate if you are on a "Guest" network.

  • Login Failed? Double-check that you aren't including the @organization.org Trailing suffix in the username field—only enter your core username prefix.

 

Need More Help?

If you still need assistance, submit a general technology support request.

Details

Details

Article ID: 1762
Created
Wed 6/3/26 3:27 PM
Modified
Fri 6/5/26 3:20 PM